Using your email

Students

Whilst you study at USW you will have a student email address in the format username@students.southwales.ac.uk

Your username is an 8-digit number you can find on your student ID card.

You need to activate your account before you can access any online services.

Student accounts are migrating to Office 365 from Gmail over the summer, your emails will be moved automatically. Download the guide on how to migrate your Google Drive to OneDrive.


Staff

Whilst you work at USW you will have a staff email address is usually in the format firstname.lastname@southwales.ac.uk

If your name is the same as another member of staff, you may have a number in your email for example firstname.lastname5


Perks

Your email is an Office365 account giving you access to services such as Teams for collaboration and the Windows office suite.

You can connect your email account to any email app for easy access to any university correspondence.


Setting up on an email app

Go into Gmail

Select the menu 

Click on the drop-down option next to your current email account

+ Add Account

Exchange

Sign in with your university email


The server should be outlook.office365.com


Download a PDF guide to accessing your email on an Android device

Go into Settings


Select the Mail or Accounts & Passwords 


Accounts, then Add Account


Exchange


Sign in with your university email 


The server should be outlook.office365.com


Download a PDF guide to accessing your email on an iOS device

Go into Outlook


Click Next on the Auto Account Wizard


Alternatively click the File tab


Select Next > Add Account on the E-mail Accounts page


When prompted enter your name, email address, and password, and then click Next


If there's a problem, check your email address and password are entered correctly 


Finish

Go into Microsoft Outlook


Select the Outlook menu


Preferences
, then Accounts


+
  to add new account


Sign in with your university email and password


In Account Information, enter your username and password


Sign in with your university email and password again


Download a PDF guide to accessing your email on a Mac

Setting up an out of office automatic email

Should you find yourself out of the office unexpectedly you are still able to set up an out of office message on your email in three ways.

If you are already set up to work from home, you can simply remote desktop into your university desktop and set up the out of office as you normally would for holidays etc.

Alternatively, you can also set this up either via the email web interface or using a mobile device set up to access university email.